Preferred Supplier

Direct Travel (DT) formerly known as Child Albany Travel (CAT) is the Institute's preferred travel agency effective April 1, 2012. DT will work in conjunction with Concur to create a streamlined automated travel solution for Rensselaer. They will help Rensselaer manage travel spending and identify savings opportunities.

Contract Information: DT's three (3) year contract is a competitively bid contract.

Some additional information about DT:

Offices in Clifton Park, New York and Colchester, Vermont Dedicated travel counselors with an average of 18 years experience Premier customizable online booking tool and expense reporting program

DT's Value Added Services include:

Crisis management 24 hour emergency traveler support Global Alliance Hotel Program Seat & fare checker automation Strategic account management and customer service International travel desk Un-used ticket tracker Quality assurance Travel policy enforcement VIP services Green initiatives Reporting

Contract Term . 4/1/12 - 4/1/15

Traveler Set-up Procedures . A travel profile must be created for each traveler, travel arranger and travel approver in Concur before the Institute employee can book a trip, submit an expense report, or approve an expense report.

• A profile application must be completed before this setup can occur.
• The profile application can be found on the Finance website. All required data must be completed for the profile application to be accepted.
• Completed profile application should be submitted to the Travel Administrator for review and activation.

Payment Method . Airfare, Rail and Hotel will require no out of pocket cost for the traveler. Airfare and rail will be paid with a corporate virtual account through AirPlus. Hotel will be paid with a corporate virtual account through Wright Express.

Traveler will be required to pay out of pocket for vehicles (unless arranged through our preferred supplier Enterprise/National Car Rental), meals and incidentals.

Service Fees and Pricing . Service fees may be applicable to certain types of bookings; i.e. agent assisted transactions, hotel reservations, air reservations etc. Please contact Rensselaer's travel administrator for a list of the fees.

Supplier ID Number . 03-026-3458

CAT Contact Information

Vermontl office address.